Tanya Schamaun thinks Positive Pay* “is just smart business sense.” Tanya is the Accounting Director at Winona State University and, along with co-worker Julie Sammann, has been using Merchants Bank’s fraud detection service Positive Pay since May.
“Positive Pay protects Winona State University from fraud. We can detect problems with copied or altered checks quickly and easily,” said Tanya.
Here’s how Positive Pay works: Each day, Winona State provides Merchants with an electronic inventory of checks issued. When the checks presented on WSU accounts each day are processed, Positive Pay matches the account number, check number and dollar amount of each check presented for payment against a list of checks previously authorized and issued by Winona State. All three components of the check must match exactly. When a check is reviewed that isn’t a match in the file, it becomes an “exception item.” Tanya or Julie then has the chance to review the image and can instruct the bank to pay or return the check.
“The whole process is very user-friendly. It only takes a few minutes a day,” said Julie. “Even if you don’t have your own IT department to help you create an inventory of checks to upload to Merchants, you can enter a check manually in a minute or less.”
According to Tanya, “[Positive Pay] is simple to use, even for a small organization. The hardest part is remembering your password!”
*Fees may apply